Audit logs - End user | Circularo Help Center

Each user can access the audit logs of their account in their Preferences. Audit logs show every single action that happens in the account, including each login attempt, changes to settings or work on documents. Things such as sharing a document, when a document has been seen, signed, rejected, or when a new template has been created or used are all recorded.

Exporting audit logs

Above the settings icon for adjusting table columns is a button to Export the audit logs. They are exported in a CVS format and contain all related information about each audit log.

The export will contain a maximum of 10 000 lines of the most recent logs.

Audit log filters

When you are looking for specific types of audit logs, or specific information, you have the option of filtering the logs. As there is quite a lot of information recorded in the logs, there are also many ways of filtering the information. Several filters can also be applied at the same time to further specify your requirements.

When you open a specific audit log detail, by clicking on the three dots at the end of the line of each detail, you can choose a specific log detail that you either wish to include or exclude in a filtered search.

Include or exclude value.png — Include or exclude a value

With each filter added, you can also switch the toggle to exclude any given value, instead of including it in the search.

A default filter you can add is Performed by, where you input a specific user and you will be shown all actions performed by that user (only with internal users).

Below is a table detailing all other filters available, what information can be input, and what information the filters target.

Add other filters.png — Add other filters

Some filters are only available for organization admins as the information they filter is related to administration.

Level 1 Filter	Level 2 Filter	Level 3 Filter	Additional information to input	Filter description
Timestamp	x	x	Select date range	Shows all audit logs which were recorded during the specified time range
Change subject	x	x	Dropwdown of all the types of subject of changes; subject value (the specific name, email address, etc.); event (dropdown of all available events for the specific subject type)	Filters all audit logs that contain a change of the specified subject
Log details	Connection	IP	Specific IP address	Shows logs with the selected IP address
		User agent	Specific browser user agent string	Actions taken in a browser using a specific user agent
		Browser	Type of browser	Actions taken in a specific browser
		Browser version	Version of a browser	Actions taken in a specific version of a browser
		Operating system	Specific operating system	Actions taken on a specific operating system
		Platform	Overall device platform (Microsoft Windows, Linux, iPhone, Apple Mac)	Actions taken on a device using the given platform
		Is mobile phone	true x false	Actions taken/not taken on a mobile phone
		Is tablet	true x false	Actions taken/not taken on a tablet
		Is desktop	true x false	Actions taken/not taken on a desktop
		Location - country	Specific country	Actions taken in a specific country (based on IP address)
		Location - region	Specific region	Actions taken in a specific region (based on IP address)
		Location - city	Specific city	Actions taken in a specific city (based on IP address)
		Location - Country code	Specific country code	Actions taken in a specific country code (based on IP address)
	Authentication	Phone	Phone number	All authentication attempts using the given phone?
		Provider	External provider name (UAEPass, Nafath, Microsoft)	Authentication attempts made using the given provider
		Email	Email address	All authentication attempts using the given email?
		3rd party authenticator	Dropdown - sms, email, totp	Any authentication done by the specified autenticator
		Username and password	Username and password	Any authentication done by the specified username
		Successful login	true x false	All successful/unsuccessful login attempts
		Unlocked	true x false	All successful/unsuccessful 3rd party verification attempts
	User	User status	Dropdown: newly created, active, password change requested, suspended	Selected changes made to members of an organization
		Password changed	true x false	changes made to password / changes made to preferences without change of password
		3rd party authenticator	Dropdown: sms, email, totp	All logs where the user changed their 3rd party authentication options to the given value
		Phone	Phone number	All logs where the user changed their phone number to the given value
		Email	Email address	All logs where the user changed their email to the given value
		Delegation changed	true x false	Log where delegation was changed/ logs where delegation was not changed
		Stamp changed	true x false	changes made to stamp/ changes to preferences without stamp change
		Signature changed	true x false	changes made to signature / changes to preferences without signature change
		Initials changed	true x false	changes made to initials / changes to preferences without initials change
		Recovery codes changed	true x false	changes to recovery codes / changes to preferences
	Rights (Admins only)	Added users	Specific user/s	Any addition of users containing the specified user/s
		Removed users	Specific user/s	Any removal of users containing the specified user/s
		Added groups	Specific group/s	Any addition of groups containing the specified group/s
		Added rights	Specific right/s	Any addition of rights containing the specific right/s
		Removed groups	Specific group/s	Any removal of groups containing the specific group/s
		Removed rights	Specific right/s	Any removal of rights containing the specific right/s
	Notification	Type	Dropdown: email, sms	All notifications sent of the specific type
		Template	Notification template	All instances of sent notifications of the template
		Recipients	Specific recipients	All notifications sent to specified recipients
		Successful	true x false	All notifications successfully / unsuccessfully sent
	Subscription (Admins only)	Assigned to type	dropdown: user, group	All events where subscription was assigned to a user/group
	Plan (Admins only)	Edition	Edition name	All events where plan edition was changed
		Status	Edition status	All events where plan status was changed
	Settings	Type	Dropdown: tenant, group, organization, user	All changes to a specified type of settings
	Document	Created by	Specific user	All instances of documents created by the specified user/s
		Document title	Precise title of document	Logs pertaining to a document with that title
		Original title	Precise original title of document	Logs pertaining to a document with that title
	Generic	Added keys	Specific keys which changed in the subject object.	Logs of an event which changed these precise keys. To be used by advanced users.
		Edited keys
		Deleted keys
		Modified keys
	Language	Key	Specific translation key	Actions which changed a translation value with the given key

Adjustable columns

There are four columns containing basic details about each audit log: Performed by, Event, What changed and Details. By clicking the settings icon in the top right corner right above the audit logs you can customize which columns are visible and their order.

More information about columns is on the page detailing document statuses.