Circularo and Shared Services
This page contains some basic Questions and Answers regarding the Shared Services model in Circularo. If you have questions that are not answered in here, please contact our sales team.
What are Shared Services and why are they important?
Shared services consolidate digital tools and platforms across multiple departments or organizations, enabling them to collaborate more efficiently. Instead of maintaining separate systems, agencies or business units use a unified platform for eSigning, approvals, and document workflows. This approach lowers costs, standardizes processes, and improves both compliance and user experience.
Who can benefit most from a Shared Services model?
Governments, public agencies, large enterprises, holdings, and regulated industries benefit the most. Shared services offer centralized efficiency while maintaining the autonomy and independence of each department or subsidiary. Learn more from this detailed article.
How can you demonstrate the power of Shared Services?
A great example of the shared services in action is GovSign - a Circularo-powered initiative launched in the UAE to enable secure digital signing for government entities. Integrated with UAE Pass, GovSign exemplifies how shared services can provide legally compliant, efficient, and user-friendly digital workflows across public sector agencies.
What are the key benefits of using Circularo for Shared Services?
Cost savings through reduced IT overhead and licensing
Centralized governance with flexible autonomy
Legal compliance and data sovereignty
High availability and scalability
Paperless operations and ESG alignment
Intuitive user experience and rapid onboarding
What use cases are supported by Circularo's Shared Services model?
Internal memos and interdepartmental communication
Contract lifecycle management
Citizen service approvals
Regulatory and compliance workflows
Secure document archiving and tracking
Other
Learn more about different use cases from our site:
Can my company use our own certificate issued by a respective authority in Circularo Shared Services?
Yes. Circularo supports the use of organization-issued certificates for signing, provided they come from a recognized or trusted certificate authority (CA). This allows entities to align with national or industry-specific trust frameworks, maintain legal compliance, and reinforce digital trust.
How scalable is Circularo for large organizations or governments?
Built on a Kubernetes-powered architecture, Circularo offers dynamic scalability, load balancing, and high availability. It's designed to grow with your organization, whether you're expanding to new departments or entire regions.
What deployment options are available with Circularo Shared Services?
Circularo supports:
Public cloud (SaaS)
Private cloud
On-premise deployments
Hybrid models
This flexibility ensures compliance with your organization’s operational and legal needs.
Learn more about Circularo Multitenancy.
Can multiple subsidiary companies or departments use Circularo independently?
Yes. Circularo supports multi-tenancy, where each subsidiary, department or functional organization can operate autonomously within a shared infrastructure while maintaining centralized governance.
Can multiple government agencies or departments use Circularo independently?
Yes. Circularo supports multi-tenancy, where each agency or entity can operate autonomously within a shared infrastructure while maintaining centralized governance.
What’s the difference between shared infrastructure and full data separation?
Shared Infrastructure: Entities share the same platform with logical data separation and centralized management.
Full Data Separation: Each entity operates on a fully isolated instance/database, offering the highest level of security and autonomy.
How does Circularo integrate with existing systems?
Circularo integrates with ERP, CRM, HRMS, Active Directory, and digital identity platforms such as UAE Pass, Nafath, or Bank ID. This ensures seamless interoperability across your organization.
To learn more about Circularo API and how it can help you integrate Circularo into your own workflows please visit: http://developers.circularo.com.